Member LoginApplication deadline: March 31 2025
Job Description / Duties
The Role:
The Senior Administrative Assistant is responsible for performing a wide array of administrative duties in support of the various functions within the CACP national office: executive support, office manager, administrative support to the events, and communications.
This role is ideal for an energetic candidate to provide professional senior administrative support to the Chief Operating Officer and general administrative support to the Management Team to help ensure operational efficiency. All members of the National Office Staff work as a team in partnership to deliver national member services and to ensure daily office functions are fulfilled.
Your duties and responsibilities:
Provide executive support to the Chief Operating Officer by managing their calendar, travel, accommodation, and expense claims.
Liaise with executive officials and filter communications.
Prepare and administer meetings, including scheduling, tracking attendance, preparing documents, taking notes, and managing logistics.
Process manual payments and prepare bank deposits.
Handle all administrative duties related to the Order of Merit of the Police Forces, including processing nominations, conducting screenings, and distributing materials.
Monitor and respond to inquiries received through general CACP email accounts.
Respond to calls and monitor the general office voicemail.
Manage incoming and outgoing mail, courier packages, and greet office guests.
Process applications, verify payments, update member profiles, and produce membership lists.
Solicit new memberships and distribute new member and Life Member packages.
Draft messages, produce spreadsheets, format and proofread
documents, and manage contact lists.
Maintain and retrieve records and reports in the organization’s document management system (SharePoint).
Order and maintain office supplies; ensure office equipment is properly maintained.
Qualifications / Required Skills
What you bring to the role:
• Post secondary education in Office Administration or an equivalent combination of education/experience in progressively senior administrative assistantroles;
• Ability to communicate proactively and clearly in person, over the phone, and in writing in English and French;
• Minimum 5+ years of administration experience;
• Advanced proficiency with the Microsoft Office Suite, particularly Word, Excel, Outlook, and PowerPoint. Experience using SharePoint would be considered an asset;
• Demonstrated proficiency and knowledge of general administrative and clerical processes and procedures (such as word processing, invoicing, data input, formatting, electronic and hard copy filing, travel arrangements, etc.);
• Proven ability to work effectively in a team and apply strong initiative and personal judgment to solving problems with minimal supervision;
• Demonstrated relationship management and interpersonal skills, including tact and diplomacy, the ability to maintain confidentiality and the ability to build trust with a wide range of people;
• Takes responsibility and accountability for tasks, while seeking advice and assistance when necessary;
• Professionalism and discretion in all interactions;
• Ability to work in a fast paced environment;
• Ability to work effectively under time constraints and meet deadlines;
• Must be able to work full time hours onsite at our office located at 300 Terry Fox Drive, Kanata, Ontario.
Salary: To be determined
Contact Information
To Apply:
If you wish to be considered for this full time, permanent, onsite position, please forward a cover letter along with your resume to:
CACP National Office,
c/o Christine Roy, Human Resources Consultant at christine@hrsolutionsottawa.com.
Your application and personal information will be kept in the strictest confidence.
CACP endeavours to create a work environment where we capitalize on the diversity of ideas, experiences, skills and talents of our employees, thereby making us better able to serve our many diverse communities.
We will provide equal opportunities for all employees and applicants for employment for meeting bona fide occupational qualifications, regardless of race, colour ancestry, creed, place of origin, ethnic origin, citizenship, sex (including pregnancy, gender identity), sex (including pregnancy, gender identity), sexual orientation, age, marital status, family status, disability, receipt of Public Assistance, or any other legally-recognized protected basis prohibited by applicable law.
You must be legally entitled to work in Canada. CACP thanks all applicants in advance. Only those candidates selected for an interview will be contacted.
CACP is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes, and work environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). We will be happy to work with applicants requesting accommodation at any stage of the hiring process.
Employer Profile
About Us:
The Canadian Association of Chiefs of Police (CACP) is the recognized voice of police leaders in Canada, both nationally and internationally. We support today’s police professionals and help develop the police leaders of tomorrow.
We are a national, non-profit association representing over 1,300 police leaders from across the country. Our initiatives are focused on strategic issues and priorities of relevance to police at all levels, including municipal, regional, provincial, federal and First Nations police services. We work with partners, stakeholders, and government agencies to advance legislation, regulations and policies that support crime prevention, law enforcement, and public safety.
The national office consists of a small but mighty team of less than 10 people committed to working together to support and serve our members. Joining the CACP means becoming part of one of the proudest long-standing national professional associations in Canada. This position is an opportunity to join a cohesive team that embraces new ideas with a collaborative spirit to help create opportunities for police leaders to meet, share knowledge, grow and advance the profession.
Working at CACP offers the close-knit, supportive environment of a small operation, with the impactful and exciting work (and pace!) of a much larger organization.